Eastern Great Lakes Innovative Users GroupEastern Great Lakes Innovative Users Group
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Below, you will find descriptions of the programs that were presented at the 2004 EGL-IUG meeting. Where available, the handouts from the programs (all are in PDF format) are included.
Collaborating with Innovative, Yankee Book Peddler and OCLC PromptCat to Maximize Technical Services Efficiencies at Record Load
Kent State University Libraries and Media Services took advantage of a change in book vendors to re-engineer the acquisitions and cataloging workflow. The process that was ultimately designed is highly integrated with our III automation system. Via careful data mapping we were able to capitalize on III loader capabilities and YBP options to allow one step loading of OCLC PromptCat bibliographic records as well as fund and location specific order records, item records and electronic invoice lines for our approval plan purchases. We have also realized similar efficiencies in our direct orders. The program is about the technical aspects of what we accomplished, but it is also about a new and different working relationship with vendors. The re-engineered workflow, while largely automated, is complex and interdependent with our vendors, and its implementation has forged collaboration between the library, III, YBP and PromptCat.
Presenter: Margaret Maurer, Kent State University
Seven Secrets for Solving the Serials Syndrome
Getting up and running on serials is one thing but what about electronic claiming and invoicing? What are the steps and how much more work is involved? Learn how working with your serials vendor can assist in these tasks and help you with the questions: OK now what do I do, how do I do it and what will happen if and when I do it and how long will how these pesky "do its" take?"
Presenters: Eve Davis, EBSCO
Barb Anderson, Case Western Reserve University
The Color of Money: Running Fiscal Close and Moving Financial Functions Into Milacq
[ Handout ]
We knew it was going to happen...now its here. Fiscal Close is no longer a Telnet-only activity, but a separate mode within Millennium Acquisition with the release of Millennium Silver. In this session, we will review Millennium fiscal close and look at some of the financial functions now part of Millennium. In addition, this program will introduce users the basic parameters of fiscal close (which do not change from telnet to Millennium), setting up the new year, handling endowments, and other steps you need to take before, during, and after fiscal close.
Presenter: Corey Seeman, University of Toledo
Cascading Without Falling Down the Slope
A basic grasp of CSS purpose and brief description of CSS2 (and CSS3) standards. Applicability of how III applies their web design using CSS. Focus will be on Millennium Silver release's features with CSS. Techniques for testing different style sheets with III and the WWWOptions file interaction with CSS.
Presenter: Jeffrey Trimble, Youngstown State University
Create Lists for Collection Maintenance in the Public Library
Create Lists has proved a powerful tool for collection management at Greene County Public Library, making collection evaluation and weeding both more sophisticated and more efficient. GCPL migrated to Millennium in April of 2003, and staff were very interested in the ability to run lists for very specific tasks. Reference staff and materials selectors were trained to set up lists for a number of basic searches and modify those searches as needed, as well as how to post-search sort and then export the results. This program will cover basic useful searches, modifying searches, sorting results, and troubleshooting searches that produce odd results, e.g.. “Why do I have no results?” or “Why did I end up with 8500 items?” The focus is on staff who are new to create lists and who have collection management duties in the public library.
Presenter: Tom Dillie, Cedarville Community Library, Greene County Public Library
Patron Management
[ Handout ]
Technology can help manage library resources, reduce costs, enforce polices, and yes even help manage patrons. The session will offer an overview of pay-to-print, computer sign up systems, and filtering options as used in a public library.
Presenter: Jim Mann, Greene County Public Library
Staff Data Goes Public: Beyond Featured Lists
The New Materials and Serials Holdings Search Forms provide a method for the end-user to search the system, limit those searches, and extract useful data from both "staff" and "public" system components. This program will demonstrate how we developed the idea for the forms, how we created search strategies to extract the data, the scripting we use to create and FTP lists, and the programming used to manipulate the extracted information for web page display and data searching.
Presenters: Rick Wiggins, Kent State University
Kelly Shook, Kent State University
Electronic Reserves: More Services for Your Money
Electronic reserves is no longer an expensive, difficult service to provide. With the cost of document scanners declining and the availability of software such as Millennium Media, it is becoming a cost-effective service that most institutions can easily implement. Further, many types of online materials can be made available to patrons, including audio, video, and image files. For institutions with limited resources, the key to a successful program is careful planning. A tiered, planning approach will be discussed, emphasizing such issues as equipment, copyright, and management. The process of placing files online using Millennium Media will be demonstrated. Depending on audience interest, consortium management issues associated with electronic reserves will also be discussed.
Presenter: Brian Kern, Muskingham College
Innopac cataloging vs. Milcat
[ Handout ]
This workshop will look at how cataloging in the character based Innopac has moved to Milcat. Topics covered will include examples from Innopac and Milcat to show the similarity and differences between them. Coverage will include the changes that appear in Silver. The workshop will spend little time on Guicat. The workshop is designed for those with cataloging experience.
Presenter: Steve Brown, Indiana Wesleyan University
Web OPAC Development Update
This session will cover:
Presenter: Dinah Sanders, Innovative Interfaces
Efficient Collection Development and Acquisitions Practices in an Increasingly Electronic Environment (Panel)
Collection Management and systems staff from Bowling Green State University State University and The University of Akron, along with a representative from YBP will provide an overview of local workflow efficiencies developed over the past two years in their increasingly electronic selection and ordering workflow environment. Helping staff through the transitions will also be discussed.
Presenters: Ann-Marie Breaux, Yankee Book Peddler
Susan DiRenzo, University of Akron
Roger Durbin, Head of Collection Management, University of Akron
Mark Strang, Bowling Green State University
Linda Brown, Bowling Green State University
Loan Rules Run Amok: An Overview of Circulation Parameters
[ Handout ]
Circulation parameters are the nuts and bolts of the Innovative circulation module. They determine who gets what for how long . . .and so much more. This session will focus on loan rules and the loan rule determiner table introduce the circulation parameters and show how various parts of the Innovative system are pulled together to govern circulation activity. Tips for streamlining your circulation parameters will be given as well as information for further study from the manual and other sources.
Presenter: Leigh French, Wright State University
Introduction to Electronic Resource Management (ERM)
Innovative’s Electronic Resource Management solves the problem of having to develop local control mechanisms for managing licensed resources such as e-journals, Abstracting and Indexing (A&I) databases, and full-text databases. It enables libraries to keep track of their e-journal licensing and purchasing details using a single system, streamlining workflows, and eliminating the need to maintain separate databases.
Presenter: Diane Lewin, Innovative Interfaces
Sink or Swim: An Introduction to Millennium Serials
[ Handout ]
Three years of experience to share! Transitioning to Millennium Serials doesn’t have to be a painful process. At this session, you’ll learn the ins and outs of Millennium Serials menus and commands with tips included for making the transition easier. This workshop is geared toward beginners but will also be of interest to those who need a refresher.
Presenters: Deberah England, Wright State University
Desiree Loewitt, Wright State University
The Musical Instrumentation Search at Kent State University : Improving Access to Music Using Variable Field Data
Subject access to music can be enhanced by making use of variable field data in searching the online catalog. The MARC 048 field includes coded bibliographic information representing the instrumentation of musical works, but online catalogs have made little use of this field as a means of access to printed music and sound recordings. In a cooperative project between cataloging, systems, and public services staff at Kent State University, a Web interface has been developed that interacts with KentLINK, KSU's local Innovative catalog, to provide detailed subject access to music through use of 048 codes. With the KentLINK Musical Instrumentation Search, users are able to select instruments, determine the number of each instrument, and locate musical works with specific instrumental and/or vocal combinations more effectively. In this presentation, design and programming of the KentLINK Musical Instrument Search will be discussed, and the benefits of this interface to library patrons and staff will be demonstrated with practical examples.
Presenters: Beth Flood, Kent State University
Rick Wiggins, Kent State University
IUG Clearinghouse - An Exciting New Resource for Members
[ Handout ]
The Innovative Users Group officially launched the IUG Clearinghouse at its meeting at ALA annual in Orlando, June 25, 2004. The IUG Clearinghouse will be a member-driven and supported resource that will include the solutions, forms, scripts, guides, manuals, and other resources that IUG members have created to work with the system. This culminates work started last year by a group of IUG volunteers to create a web-based tool that would facilitate the sharing of resources that members have created. The presentation will provide the background for this project, what we expect the Clearinghouse to provide, and how it will be managed.
Presenter: Corey Seeman, University of Toledo
Holds Management Forum
Three public librarians will share their experiences from the trenches while asking the audience for comments, solutions, and enhancement requests.
Presenters: Karen Perone, Rodman Public Library
Deb Malecha, Delaware County District Library
Louise Sevold, Cuyahoga County Public Library
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